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Misc-Annual Conference

The submission window for Poster Abstracts has now closed.

Size guidelines for accepted posters can be found here.

Call for Trainee Research-in-Progress Poster Abstracts

Important Dates

Call for abstracts opens: November 20, 2017
Call for abstracts closes: January 12, 2018 at 5pm CST.
ePosters are due for consideration of the Top 10 Trainee award: February 16, 2018 at 5pm CST.
HOPA Annual Conference (Denver, CO): March 21-24, 2018

Trainee Research-in-Progress

Please note HOPA will use the information provided in conference materials. We ask that you ensure all author names, credentials, and titles, are written accurately; only the degrees and certifications provided will be included in published material.

Authorship

A trainee, defined as a student, resident, or fellow, must be the primary author of the abstract being submitted, though the abstract may include non-trainee authors. Selected abstracts will be presented as posters at the HOPA Annual Conference. Abstract submissions can be made by either a HOPA member or non-member. The abstract and research project it describes must be the presenter’s original research; however, encore presentations from previous meetings are acceptable to be presented as a poster at the Annual Conference.

All authors should have 1) provided substantial contributions to the conception or design of the project, or acquisition, analysis, or interpretation of data; AND 2) draft the work or critically revise it for intellectual content; AND 3) provide final approval of abstract and poster; AND 4) agree to be accountable for all aspects of work related to accuracy and integrity.

Please provide complete author information (name, credentials, title, facility, and location) and indicate the name of the trainee attending the conference.

The trainee must be available to present during poster exhibition sessions for questions from participants.

Presentation Format

Selected abstracts will be presented as posters at the annual meeting. Research projects must be the presenter’s original research; however, encore presentations from previous meetings are acceptable to be presented as a poster at the Annual Conference. Authors must be available to present during poster exhibition sessions for questions from participants.

There will be two categories of submissions including:

  • Clinical/Translational Research
  • Practice Management

To facilitate a review of trainee research-in-progress abstracts the topic of your research is also requested. Topics will include:

  • Hematology
  • Bone Marrow Transplantation
  • Medical Oncology
  • Supportive Care
  • Other

Trainee Research-in-Progress Submission Requirements

Type the abstract title in "title case", capitalizing the first letter of each word only. Submissions must have a title to be considered for the conference program.

Please provide complete author information (name, credentials, title, facility, and location) and indicate the name of the presenter attending the conference. The presenter is required to attend the poster session.

Online disclosure statements must be signed by the presenter.

The abstract text should be single-spaced and must not 400 words. References in the text should be accompanied by the full citation, including authors, title, journal name, volume, number, inclusive paging, and year of publication.

Abstracts may be revised at any time up until the submission deadline. A confirmation email will be sent upon submission, giving the submitter the password-protected URL for the abstract.

All information entered on the abstract form will appear in print exactly as it is typed. It is recommended that the abstract is typed offline in a word processing document. After spelling and grammatical errors are edited, and the word count is verified, copy and paste the text into the online form. HOPA edits entries for minor grammatical errors only.

Review Process

All trainee research-in-progress submissions that meet all requirements will be accepted for participation at the 2017 HOPA Annual Conference. Trainee Research in Progress that is submitted in electronic poster form for consideration for the annual award (see HOPA Trainee Research Award) is reviewed by volunteer HOPA members serving on an abstract review work group. Further information regarding review criteria is available online on the Trainee Research-in-Progress FAQ.

HOPA Trainee Research Award

HOPA identifies the best trainee poster for an annual award. To be considered for the award, the presenter must be a HOPA member, must be a trainee, and must submit an electronic poster (PDF) by the pre-specified deadline prior to the HOPA meeting to allow for review. Electronic posters will be due approximately 4 weeks prior to the meeting to allow time for off-site review. Further details and information will be communicated with the trainee regarding the electronic poster process upon initial submission of their title and objectives. Information regarding review criteria is available online by visiting our Trainee Research-in-Progress FAQ page.

Responsibility for Expenses

The HOPA Annual Conference gives hematology/oncology pharmacy professionals the opportunity to present their work within an atmosphere of support by peers and national leaders. Presenters must register for at least the day on which they are scheduled to present. Only those presenters committed to attending the conference may submit an abstract. Presenters are responsible for all expenses such as production and shipping of posters, and for personal expenses such as travel, hotel, and meeting registration fees.

Avoidance of Commercialism

All presentations must avoid commercialism. Presentations that constitute promotion and advertising (including the use of logos) will not be considered. If the cost of any presentation has been underwritten to any extent, a clear acknowledgment stating the support, identifying the source, and describing the methods for keeping the content unbiased should be included. Advertising matter that in any way promotes the commercial interest of a particular company, enterprise, or the author(s) may not be distributed or displayed. Statements made in the presentation are the sole responsibility of the author and are not viewed as, or considered representative of, any formal position taken on any product, subject, or issued by HOPA.

Notification

Notices of acceptance and declination will be emailed to the address provided within two weeks of the submission deadline. Instructions on the creation and submission of the electronic poster will be emailed with acceptance notification.

For more information and frequently asked questions please visit our Trainee Research-In-Progress FAQ page.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Completed Research FAQ

QUESTION: Do I have to be a member of HOPA to submit an abstract?
ANSWER: No, you do not need to be a member of HOPA in order to submit an abstract.

QUESTION: Do you accept industry-supported abstracts?
ANSWER: Yes, we do review and consider for acceptance industry-supported abstracts. An industry employee however, may not present research at the annual HOPA meeting unless they were a primary investigator on the project. All financial interests and commercial or federal funded research must be disclosed upon submission.

QUESTION: May I present my research as an encore submission?
ANSWER: Yes, we do consider accepting encore submissions. Consideration will be given to the platform where the research has been presented previously.

QUESTION: What is an encore submission?
ANSWER: An encore submission is one that has been previously presented elsewhere, prior to it being presented at the HOPA annual meeting.

QUESTION: Do I have to be present at the annual meeting in order to submit an abstract?
ANSWER: Authors must be available to present during poster exhibition sessions and to discuss questions from participants.  The presenter of the poster must register for at least the day of the annual meeting on which they are scheduled to present. Only those presenters committed to attending the conference may submit an abstract.

QUESTION: I have submitted an abstract, but have found out I am no longer able to attend the meeting. May I have someone present my poster for me?
ANSWER: A poster may only be presented by one of the authors of the poster except in the case of industry-sponsored research. In the case of industry-sponsored research, an industry employee may not present research at the annual HOPA meeting unless they were a primary investigator on the project

QUESTION: Are any expenses paid for if I submit an abstract?
ANSWER: Presenters are responsible for all expenses such as production and shipping of posters, and for personal expenses such as travel, hotel, and meeting registration fees. 

QUESTION: Should I submit my research into a particular category?
ANSWER: Yes, your research should be submitted into either the clinical/translational research or practice management category.

QUESTION: What types of research should not be submitted?
ANSWER: We accept a variety of types of research including case reports, case series and meta-analyses. Abstracts must be the presenter’s original research.

QUESTION: Do you have any examples of quality research that has previously been submitted?
ANSWER: Please view the  Completed Research PDF examples of previously submitted abstracts, both in the practice management field and in the clinical/translational research field. These examples include abstracts that have been accept as platform presentations in years past.

QUESTION: How long may my abstract be?
ANSWER: Your abstract should be no longer than 400 words and should be single-spaced.

QUESTION: What happens to my abstract once it has been submitted?
ANSWER: A group of reviewers, all members of the HOPA Research Abstract Review Work Group will score and discuss your abstract. The scoring will determine if you have submitted one of the best abstracts and would be asked to present your abstract as a platform presentation at the annual meeting. Reviews of all completed research abstracts will be based on the following criteria:

  • Background/Rationale includes purpose, significance and context;
  • Objective(s) are measureable and clearly defined;
  • Methodology is appropriate, organized and replicable;
  • Results are related to objective & method and are described appropriately;
  • Conclusion/Discussion offers a meaningful interpretation of results and future directions of the project;
  • Abstracts are also reviewed for its implications for hematology/oncology pharmacy practice, uniqueness and innovation in pharmacy practice as well as overall study quality

QUESTION: May I revise my abstract once it has been submitted?
ANSWER: Abstracts may be revised at any time up until the submission deadline. A confirmation email will be sent upon submission, giving the submitter the password-protected URL for the abstract. 

QUESTION: Who is eligible for the platform presentations?
ANSWER: Abstracts submitted by HOPA members who are the principal or co-principal investigator of the research will be considered for a platform presentation. Encore presentations are not eligible for a platform presentation of the work. The principal or co-principal investigator must be the one to present the work at the annual meeting if accepted for a platform presentation.

QUESTION: May I have a QR code on my poster?
ANSWER: A QR code will be considered on a case-by-case basis. The QR code should only link to the poster online and not to any other site.

QUESTION: Will my abstract be published anywhere?
ANSWER: Selected completed research abstracts will be published in a supplement of an issue of the Journal of Oncology Pharmacy Practice.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Trainee Research in Progress FAQ

QUESTION: What defines a trainee?
ANSWER: A trainee is defined as either a student, resident, or fellow.

QUESTION: What if I am a trainee but I have a completed research project?
ANSWER: If you have completed research, you are encouraged to submit it into the completed research submission. If it is not accepted here, it will be accepted as a trainee submission. You will still be eligible for consideration of the HOPA trainee research award.

QUESTION: Do I have to be a member of HOPA to submit an abstract?
ANSWER: No, you do not need to be a member of HOPA in order to submit an abstract.

QUESTION: May I present my research as an encore submission?
ANSWER: Yes, we do consider accepting encore submissions. Consideration will be given to the platform where the research has been presented previously.

QUESTION: What is an encore submission?
ANSWER: An encore submission is one that has been previously presented elsewhere, prior to it being presented at the HOPA annual meeting.

QUESTION: Do I have to be present at the annual meeting in order to submit an abstract?
ANSWER: Yes, you must be planning on attending the HOPA annual meeting. Once an abstract is accepted, the presenter must register for at least the day on which they will be presenting their poster. The trainee must be in attendance at the designated poster session in order for the poster to be presented. Only those presenters committed to attending the conference may submit an abstract.

QUESTION: I have submitted an abstract, but have found out I am no longer able to attend the meeting. May I have someone present my poster for me?
ANSWER: A trainee poster cannot be presented by anyone other than the trainee. Trainees must be available to present during poster exhibition sessions for questions from participants.

QUESTION: Are any expenses paid for if I submit an abstract?
ANSWER: Presenters are responsible for all expenses such as production and shipping of posters, and for personal expenses such as travel, hotel, and meeting registration fees. It may be possible to be awarded a travel grant to the HOPA annual meeting. Check the HOPA website for application details.

QUESTION: Should I submit my research into a particular category?
ANSWER: Yes, your research should be submitted into either the clinical/translational research or practice management category. Furthermore, please include the topic of your research. Topics are defined as hematology, bone marrow transplantation, medical oncology, supportive care, and other.

QUESTION: What types of research should not be submitted?
ANSWER: Single-patient case reports, case series, as well as meta-analyses should not be submitted as trainee research. If submitted, it will not be accepted for review. While we recognize the place in the literature for such research, we want to promote the knowledge of the basic principles of formal research and subsequently the development of high-quality original clinical research.

QUESTION: Do you have any examples of quality research that has previously been submitted?
ANSWER: Please view the Trainee Research PDF examples of previously submitted abstracts. These are abstracts that have been top ten abstracts in years past.

QUESTION: How long may my abstract be?
ANSWER: Your abstract should be no longer than 400 words and should be single-spaced.

QUESTION: What are the dimensions of the posters?
ANSWER: Size guidelines for accepted posters can be found here.

QUESTION: Tell me more about the HOPA Trainee Research Award. Is everyone eligible for this award?
ANSWER: HOPA identifies the best trainee poster for an annual award. To be considered for the award, the presenter must be a HOPA member, must be a trainee, and must submit an electronic poster (PDF) by the pre-specified deadline prior to the HOPA meeting to allow for review. Electronic posters will be due approximately 4 weeks prior to the meeting to allow time for off-site review.  

QUESTION: What is an electronic poster?
ANSWER: An electronic poster (ePoster) is an electronic submission of the poster you will be presenting at the annual meeting. You will create your poster according to the guidelines provided upon submission and upload an electronic copy to a specified website for judging. Electronic posters will be due approximately 4 weeks prior to the meeting to allow time for off-site review. Further details and information will be communicated with the trainee regarding the electronic poster process upon initial submission of their title and objectives. 

QUESTION: Does everyone need to submit an ePoster?
ANSWER: You only need to submit an ePoster ahead of the annual meeting if you want to be considered for the top ten trainee award. Otherwise, the submission of your abstract is enough to be able to present a poster of your research at the annual meeting. You will have a more likely chance of being considered for the award if there are some results included in the ePoster along with some meaningful interpretation of results and mention of future directions of the project.

QUESTION: What if my institution does not allow for the submission of an ePoster?
ANSWER: It is understood that not every institution may allow for this type of submission. Trainees who wish to be considered for the research award should upload a scanned version of their poster.

QUESTION: What happens to my abstract and ePoster once it has been submitted?
ANSWER: A group of reviewers, all members of the HOPA Research Abstract Review Work Group will score and discuss your abstract and electronic poster. The scoring will determine if you have submitted one of the top ten trainee abstracts and could be eligible for an award to be presented at the annual meeting. Reviews of all completed research abstracts will be based on the following criteria:

  • Background/Rationale includes purpose, significance and context;
  • Objective(s) are measureable and clearly defined;
  • Methodology is appropriate, organized and replicable;
  • Results are related to objective & method and are described appropriately;
  • Conclusion/Discussion offers a meaningful interpretation of results and future directions of the project;
  • Abstracts are also reviewed for its implications for hematology/oncology pharmacy practice, uniqueness and innovation in pharmacy practice as well as overall study quality

QUESTION: May I revise my abstract once it has been submitted?
ANSWER: Abstracts may be revised at any time up until the submission deadline. A confirmation email will be sent upon submission, giving the submitter the password-protected URL for the abstract. 

QUESTION: May I revise my ePoster once it has been submitted?
ANSWER: ePosters may be revised at any time up until the submission deadline. 

QUESTION: What if my submission is not being considered for the award?
ANSWER: Currently all submissions of a qualified research type, whether or not they are being considered for the award, will be accepted to be presented as posters at the HOPA annual meeting. There is a possibility this could change in the future due to number of submissions and space constraints.

QUESTION: What is the prize?
ANSWER: The top trainee poster submission may win a free year of HOPA membership.

QUESTION: Will my abstract be published anywhere?
ANSWER: Selected completed research abstracts will be published in a supplement of an issue of the Journal of Oncology Pharmacy Practice.

QUESTION: May I have a QR code on my poster?
ANSWER: A QR code will be considered on a case-by-case basis. The QR code should only link to the poster online and not to any other site.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Late-Breaking Completed Abstracts and Posters FAQ

QUESTION: What type of research should be submitted into the late-breaking category?
ANSWER: Original research that is not completed until after the submission deadline for completed research may be eligible for submission as a late-breaking abstract. The content must meet criteria for urgency and significant scientific importance to be considered in this category.

QUESTION: Are late-breaking abstracts considered for platform presentations at the annual meeting?
ANSWER: Yes, late-breaking abstracts are considered for platform presentations at the annual meeting. The research must be of significant scientific importance to become a platform presentation. If not accepted as a platform presentation, the submitter will be considered for a poster presentation at the annual meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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